Incoming Elective Program

About

Elective program is a flagship program in Faculty of Medicine Universitas Gadjah Mada to organize students’ placements from overseas universities who interested in:

  1. increasing their knowledge on certain disease that are prevalent in Indonesia.
  2. obtaining new experiences of observing the clinical and/ or community setting in Indonesia.
  3. getting the best practices of Indonesian health system, including Indonesian culture and its social aspects.

To take part in elective program, you must be at least a third-year student at our partner universities under MOU (click here for list of partner universities), or other universities non-MOU with special terms and conditions applied.  For observership on clinical settingss, Faculty of Medicine Universitas Gadjah Mada is closely collaborating with Dr. Sardjito Hospital. We gladly welcome elective students to explore, experience our program and enjoy our campus life which depicts blend of cultural power, professional life, and technological advance.

Timeline

The elective program registration will only open only in January and July. The student(s) who apply in January is for the implementation on July – December, and student(s) who apply in July is for the implementation on January – December in the next year.

Elective students are accepted for a total period of between 2 – 6 weeks. Each departments will only accept for maximum 4 (four) participants per program at the same period. The recommended period is January – December, except for the first week of January and the last week of December due to Christmas and New Year holiday. This schedule would also be adjusted with Ied Mubarak holiday which changes every year.

How To Apply

Application materials

  1. Letter of Recommendation from the applicants’ Dean,
  2. Motivation letter
  3. Curriculum Vitae,
  4. A copy of Passport (ID page only),
  5. Copy of vaccine certificate (Hepatitis A, typhoid, influenza, and DPT (diphtheria, pertussis, and tetanus)) – Compiled in a PDF file.
  6. A copy of international student health insurance (optional, but strongly recommended).
  7. Four (4) pcs passport size photographs and two (2) pcs 3X4 size photographs, recommended in red background (submitted to the International Relation Office / IRO on arrival).

Mind that your application will be processed only if all those above documents are enclosed!

Application Process

  1. For applicants from partner universities under MoU, you should be officially nominated by their home university through their international office/international coordinator.
    For applicants from non-MoU universities, please contact the International Relation Office (IRO) by sending an email to iro.fk@ugm.ac.id with the subject “Incoming Elective”.
  2. Login to the elective page here: http://ugm.id/electiveugm. If you don’t have an account, you can register first.
  3. Choose the ‘Apply Incoming Elective Program’ link and complete the form.
  4. Upload the required documents, such as Letter of Recommendation from the applicants’ Dean, Curriculum vitae, A copy of Passport (ID page only), an outline (a brief proposal) indicating the specific purpose and expectation joining the elective program at the department the applicant wish to apply for, a copy of international student health insurance (optional, but strongly recommended).
  5. After getting confirmation from the expected department, IRO will send applicants the letter of invitation as well as UGM sponsor visa (socio-cultural visa).

Mind that nomination from home university doesn’t guarantee any acceptance in the elective program, as all really depends on the availability resources at each department in the period the applicant would like to apply for.

Application Deadline

The deadline of application for each period is SIX months before the implementation.

Department’s Program

The activities are mostly conducted at Faculty of Medicine and Dr. Sardjito teaching hospital. In addition, it could be conducted at satellite hospital or field visit to networking health centers of Faculty of Medicine Universitas Gadjah Mada. The elective program offers various activities both in clinical and preclinical department, as follows (further information about departments please click here.):

Clinical Department Non-clinical Department
Obstetrics & Gynecology Public Health
Internal Medicine Nursing
Pediatric Anatomy, Embryology and Anthropology
Surgery Pharmacology and Therapy
Psychiatry Histology and Cell Biology (Molecular Biology)
Otorhinolaryngology Clinical Pathology
Neurology Microbiology
Cardiology Health Nutrition
Ophthalmology
Dermato-Venerology
Anesthesiology and Reanimation

We also offers tailor-made elective program based on request of which depend on availabilities and requirements of each department.  Mind that it is a non-waived tuition fee program.

Target Participants

Medical, nursing, and nutrition students at least 3rd year of studies could take the elective program with the Dean recommendation from home institution.

Program Fees *

No. Item Terms of Payment
1. Application fee: US $100 It’s a non-refundable fee and payable on submission of each completed application form to IRO.
2. Course fee: US $250 per month It’s used solely for support of the courses involved in expected department covering hospital/ clinical/ ward activities, field visit, lecture/ mentoring .

* waiver for MoU universities

  • It’s waiver program fees for applicants from partner universities under MoU as long as they meet regulation of program duration within 4 weeks maximum. For those who exceed 4 weeks and 4 students will only be charged course fee accordingly.
  • Bank Account: BNI UGM Branch, UGM FKU KAF PENERIMAAN PENDIDIKAN LAINNYA, Account number: 9888807011130003, Virtual account code:  Program Elektif Non Degree, Swift code BNINIDJAXXX

Please note that changing the department during the program running, will be charged for application fee.

Accommodation

There are several places to stay near the faculty and you can find it in here.